Bookkeeping

At Accountants on the Go, we encourage you to maintain as much of the day to day bookkeeping as you feel comfortable doing. We can teach you and your staff how to do this and we will be happy to review your Quickbooks setup, chart of accounts, and other details.

There are several important benefits to this…

Since we are not doing extensive data entry on your behalf — you will save money. Also we will be able to complete your bookkeeping reports and file your returns faster. But most importantly, taking some of the mystery out of the bookkeeping process gives you peace of mind and allows you to keep your finger on the financial pulse of your business.

New Bookkeeping Clients

Steps for establishing a new business:

  • Choose a business structure. External link is from the U.S. Small Business Administration.
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  • Register Business Name. External link from the Oregon Secretary of State.
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  • Apply for an EIN. External link is from the Internal Revenue Service.
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  • Open a Bank Account: Take your Articles of Organization from the Secretary of State, and your EIN from the IRS, and open a new separate bank account.

Election of S Corporation

Below are the IRS forms required to request S Corporation status for your business.

If you are currently registered with the State of Oregon as a Domestic Limited Liability Company, you will need to complete both Form 8832 and Form 2553 in order to request S Corporation status.

If you are already registered with the State of Oregon as a Domestic Business Corporation, you will only need to complete Form 2553 to request S Corporation status.

Please allow up to 60 days for the IRS to respond. Once you have been approved, you will need to begin running payroll for yourself as the Owner/Officer of the corporation. Please see our payroll page for more information about setting up payroll.

If you need help completing these forms, or would like to further discuss the advantages of becoming an S Corporation, please contact our office or use our on-line calendar to schedule an appointment.

  • Form 8832 – Entity Classification Election  This form is required to request “a domestic eligible entity electing to be classified as an association taxable as a corporation”
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IRS Link To Fill Offline
  • Form 2553 – Election by a Small Business Corporation – This form is used for ‘a corporation or other entity eligible to be treated as a corporation’ files this form to make an election under section 1362(a) to be a S Corp.
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IRS Link to Fill Offline

Request for Taxpayer Identification Number (W9)

  • Form W9 – Request for Taxpayer Identification Number
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IRS Link To Fill Offline

Setting Up Your Bookkeeping

  • We recommend Quickbooks Online for our new bookkeeping clients.
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  • Getting started with Quickbooks.
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Once you have established your Quickbooks On-line account, you can add us as an Accountant User
by sending an invitation to Kim@accountants-on-the-go.com

Here are steps for “adding an accountant” to your Quickbooks Online

  1. Sign in to your QuickBooks Online.
  2. Click on the Gear Icon > Manage Users.
  3. Go to the Accounting Firms section.
  4. Enter your accountant’s email address and first and last name (optional).
  5. Click Invite. They will receive an email with a link for signing in to your company.
  6. They will be asked to create a user ID before signing in the first time unless they already have an account with Intuit Business Services.
  7. Until your accountant signs in, their status on the Manage Users page is “Invited.” After accepting the invitation, their status changes to “Active.”
  8. Click Next and Finish.
Click here to see a screenshot on how to “manage/add users” in Quickbooks Online.Click here to see a screenshot on how to “add an accountant” to Quickbooks Online.

How to add a bank account in Quickbooks Online

  1. Select Banking from the left menu.
  2. Click Add Account.
  3. Search for your bank or use the correct URL when you log in to your bank’s website.
  4. Enter your bank’s username and password.
  5. Select the type of account.
  6. Select how far back you want to download bank transactions.
  7. Click Connect. 
Click here to see a screenshot on how to “add a bank account” (Step 1) in Quickbooks Online.Click here to see a screenshot on how to “add a bank account” (Step 2) in Quickbooks Online.

Bookkeeping Documents Upload Form